Privacy Policy
Last updated: January 2025
VoxTrade ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our mobile application.
Information We Collect
Information You Provide
- Account Information: Email address and name when you create an account
- Business Data: Invoices, expenses, client information, and job details you enter
- Voice Recordings: Audio recordings when you use voice input features
- Photos: Images of receipts or documents you capture
Location Data
- Device Location: With your permission, we collect your precise location when you record site notes or create site visits. This is used to tag where work was recorded and is stored alongside your notes. You can deny location permission at any time in your device settings, and the app will continue to function without it.
Automatically Collected Information
- Device information (type, operating system)
- App usage analytics
- Crash reports and performance data
How We Use Your Information
- To provide and improve our services
- To process voice commands and transcribe audio
- To generate invoices and track expenses
- To send important notifications about your account
- To provide customer support
Voice and Audio Data
VoxTrade uses your device's microphone to enable voice input features. Voice recordings are:
- Processed to transcribe your spoken commands
- Used to extract business information (expenses, notes, etc.)
- Stored securely and encrypted
- Never sold to third parties
Data Storage and Security
Your data is stored securely using industry-standard encryption. We use Supabase for secure cloud storage and authentication. We implement appropriate technical and organizational measures to protect your personal information.
Third-Party Services
We use the following third-party services:
- Supabase: Database and authentication
- OpenAI: Voice transcription (Whisper API)
- Stripe: Payment processing
- Firebase: Analytics and crash reporting
Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Delete your account and associated data
- Export your data
- Withdraw consent for data processing
Data Retention
We retain your data for as long as your account is active. Upon account deletion, we will delete your personal data within 30 days, except where required by law.
Children's Privacy
VoxTrade is not intended for children under 16. We do not knowingly collect personal information from children.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
Delete Your Data
You can request deletion of your account and all associated data at any time. To submit a deletion request:
We will process your request within 30 days and send confirmation once complete. Deletion includes all personal data, voice recordings, invoices, expenses, and any other data associated with your account.
Contact Us
If you have questions about this Privacy Policy, please contact us at:
Email: support@voxtrade.app
GDPR Compliance (EEA Users)
If you are in the European Economic Area, you have additional rights under GDPR including the right to lodge a complaint with a supervisory authority.