Receipt Scanning for Tradespeople — Photograph It, Forget About It

Photograph any receipt on site. VoxTrade's AI extracts every cost and files it against the right job. No typing, no spreadsheets, no shoeboxes.

How it works — 3 steps

1

Photograph the receipt

Open VoxTrade and snap a photo of any receipt — paper, thermal, handwritten. Works in any lighting.

2

AI extracts the costs

The AI reads the receipt and pulls out the supplier, date, line items, VAT, and total. Takes about 5 seconds.

3

Auto-categorised per job

Assign the receipt to a project. Costs are filed, stored, and ready for your profit report or tax return.

Why tradespeople need receipt scanning

If you're a builder, plumber, or electrician, you know the routine. You buy materials at Screwfix or Travis Perkins, shove the receipt in your pocket, and forget about it. By the end of the month, you've got a glovebox full of crumpled paper and no idea what you spent on which job.

This costs you real money. Lost receipts mean lost tax deductions. Untracked expenses mean you think a job was profitable when it wasn't. And when your accountant asks for records, you're spending your weekend sorting through paper instead of resting.

The problem isn't that tradespeople are disorganised. It's that the tools available — spreadsheets, accounting software, manual entry — don't fit how you actually work. You're on site, your hands are dirty, and you've got 30 seconds before you need to get back to work.

VoxTrade receipt scanning vs manual methods

The old way

  • Keep paper receipts in a drawer, bag, or glovebox
  • Try to remember which job each receipt was for
  • Type them into a spreadsheet at the end of the month (or never)
  • Miss receipts, miss deductions, overestimate profit

With VoxTrade

  • Photograph the receipt the moment you get it — 5 seconds
  • AI reads the supplier, items, VAT, and total automatically
  • Tap to assign it to a project — done
  • Every receipt stored digitally, every cost tracked per job
  • Expense reports generated automatically when you need them

The difference isn't just convenience. It's knowing the real profit on every job, having clean records for HMRC, and never losing a deduction again because a receipt went through the wash.

Frequently asked questions

How does receipt scanning work?

Open VoxTrade, tap the receipt scan button, and photograph any receipt. The AI reads the receipt image, extracts the supplier name, date, individual line items, VAT, and total. The costs are then automatically linked to whichever project you assign them to. The whole process takes about 5 seconds.

Can I scan receipts for different jobs?

Yes. When you scan a receipt, you choose which project to assign it to. Every receipt and its extracted costs are stored against that specific job, so you always know exactly what you spent on each project. You can also split a receipt across multiple projects if you bought materials for more than one job.

Does it work with HMRC records?

VoxTrade stores digital copies of every receipt you scan, with the date, supplier, and amounts extracted. This gives you an organised digital record of business expenses that supports HMRC requirements for keeping receipts. You can export expense reports per project or across your whole business.

Start scanning receipts — free

Photograph receipts on site, let AI do the data entry. Every cost tracked, every job accounted for.

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